Version 1.0-draft
Draft for review. These terms are not yet offered for acceptance, and marked fields are still to be completed.
Version 1.0-draft
To complete: Legal's next consolidated revision updates this Annex to expressly include client-controlled records about introduced candidates (supplement v1, section 3)
| Item | Agreed scope |
|---|---|
| Subject matter | Hosting and operating the Customer's applicant-tracking workspace for its own recruitment |
| Duration | From first authorised processing through service delivery, the restricted termination export window and completion of deletion |
| Purposes | Receive and manage applications; permit authorised recruitment review; communicate about recruitment; support documented AI assistance; export and delete records |
| Nature | Collection, upload, recording, organisation, storage, retrieval, review, permitted analysis/inference, transmission to authorised recipients, export, restriction and erasure |
| Data subjects | Direct applicants, Customer-added candidates, referees and other individuals whose details lawfully appear in permitted application materials |
| Data categories | Names and contact details; CVs and supporting files; employment, education and qualifications; role preferences and application answers; recruitment correspondence, notes and stages; identifiable technical metadata; AI checklists, strengths/gaps and any authorised summaries |
| Sensitive data | Not intentionally requested by default; incidental CV disclosures remain protected. Intentional processing requires the additional agreement described in the DPA |
| Current described AI | Must-have checklist and model-written strengths and gaps, using applicant information and role requirements; exact inputs, model routes, output use and storage to be verified |
| Future feature | AI summaries for company-added candidates: not authorised until guardrails, assessment, suppliers, notice and Customer activation are complete |
| Exclusions | Cross-client training, general model improvement, independent talent pooling, recruitment introductions and EMBEDDED_RPO unless separately documented |